Análise do sistema de controle de equipamentos de informática da Universidade Federal de Minas Gerais

Abstract

The financial planning and budgeting is of great importance for the control of heritage computer equipment, considering that helps identify areas in all the excessive spending in the acquisition and renovation of technological equipments used by the institution. This paper presents four case studies done at the Federal University of Minas Gerais (UFMG) between February and March 2013, which were developed with the goal of improving the life of computer equipment in the institution. The methodology adopted for data collection was the interview conducted through a questionnaire applied directly with the managers of the units studied. After analyzing the data collected, it was realized that does not run any validation control equipment between procedures employed by the responsible sectors. The results also point to a considerable increase of computer equipment and for disposal or sale. The lack of clear technical criteria for the acquisition for determination of obsolescence and disposal of equipment has caused some anomalies related to unnecessary purchases and improper disposal. Serves as a warning to the leaders of the institution to the real need for action in the short and medium term in the methods adopted and the adoption of corrective and preventive maintenance on equipment. The contribution of this research is geared exclusively to the institution studied in order to establish priority that can reduce excessive spending on new equipment and lower maintenance costs that are being used today. In principle, such a change could be, for example, creating the Control System Equity (SICPAT) UFMG a box registration deadline for the life or obsolete equipment. Thus, there would be the possibility of better schedule purchases and with preventive maintenance measures, promote increased service life of the vast majority of computer equipment existing in the institution. For assets considered uneconomic or idle (useless), a policy could be created for reuse and recovery throughout minimizing costs with new acquisitions. Thus, it is essential that the maintenance of the equipment to be effective so they are always available and in good use. Thus, standardization is essential in the process of this institution, because today it is fragmented. In fact, the procedures performed in the control sheet in each department and unit run without well-defined rules. Improved standardization and control of these procedures facilitate the users system managers better control equity in computer equipment. In this sense, manuals should be developed based on the exchange of arguments between managers and asset managers. Thus, it is justified to deploy along the control system assets proposed improvements based on observations made by those responsible for asset management units UFMG that are the subject of this research.