Gerenciamento documental integrado à gestão de conservação: protocolos para o Acervo Artístico da UFMG

Abstract

This paper emphasizes the importance of documentation processes for an integrated collection management, arguing that document management is an indispensable tool for its preservation. It addresses the protocols developed for documentation policies and management of the Federal University of Minas Gerais (UFMG) Art Collection, highlighting the specificity of university collections. Built throughout UFMG’s trajectory, this collection currently holds approximately 1700 objects, including paintings, engravings, drawings, watercolors, landscapes, portraits, photographs, artists’ books, sculptures, and murals, ranging from the 16th to the 21st century. To problematize the insertion and formation of university collections, the text discusses aspects involving the history and unfolding of actions that aim at the recognition, management, safeguarding, and the need for articulation at local, national, and international levels. These collections, although accumulated within the university, have different origins, which requires a different perception of their records. Faced with such challenges, it is essential to establish subsidies for discussing the need for documentation for knowledge and visibility of university collections. Recognition of the theoretical bases, conceptual principles, operational tools and structuring management protocols is fundamental for establishing collection management policies within universities, considering their integration with university teaching, research and extension actions.